Inter Club Council (ICC) and Clubs

Please Discuss:

• • The purpose of the event.
  • How much money your club is willing to allocate.
  • The location and time.
  • Intended number of partcipants and intended audience.

The club must agree to approve the event, and this must be recorded under club minutes (https://foothill.edu/clubs/pdf/Sample-Minutes.pdf) and attached to the online Activity Petition Form as proof.

*Please keep in mind:

• • Advisors or approved school faculty must be present at all times during club events and meetings.
  • All events must be approved in an ICC meeting at least 2 weeks before the scheduled date (1 month before for any events with over $1000 of spending) — all forms should thus be submitted at least 3 weeks prior to the scheduled date.

All events and activities (excluding regular club meetings) require approval from the Student Activities Coordinator Victoria Strelnikova (strelnikovavictoria@fhda.edu) and need to be voted on at an ICC meeting via Activity Petition Form.

• The Activity Petition form is where you declare your event’s name, location, plans, and request equipment, a venue, food, marketing materials, etc., and other sponsorships provided by the college.

All events and activities that will be using club funding require the submission of a Fund Request Form.

• Only clubs that do not plan to spend at an event can submit an Activity Petition without a Fund Request form.

*Please keep in mind:

Clubs are responsible for keeping track of their spending and must plan events around the available annual funding ($500 Special Activities, $1000 Special Projects).

Please reach out to the ICC Finance Director for any funding questions or concerns.

Any and all forms must be approved through email by club advisors before Friday 12pm the week prior to the next ICC meeting in order to be added to the meeting agenda. 

If there isn't an active club that suits your needs, you can reactivate or start a new club. Check the All Past and Current Club List to see if you would like to reactivate a club that has existed in the past. If your club is not on that list, you can create a new club. 

Every club must have a faculty/staff advisor who should attend club meetings & events, and be responsible for signing off on budget and paperwork items. Complete the Activation/Reactivation form within the first 4 weeks of the quarter after finding a faculty advisor & obtaining signatures of five preliminary members. 

Appoint a club member who will represent the club at weekly ICC meetings. The ICC representative is responsible for managing club paperwork, funding, and communicating between ICC and the club. Find more information at our ICC Meetings & Representives page.

With your new club members, draft and turn in a club constitution within the first three weeks of activating. This constitution is what defines your club and its purpose, including positions, requirements of membership, and planned projects. If you need help with creating the club constitution, use the Constitution Guideline.

All new clubs have an account opened and start up funds of $50 placed into their account after they submit their constitution within the first month of activation. Check out the pages on Planning Events & Club Funding for more information. 

Make sure you...

• Check club list for past and present clubs.
• Find a faculty/staff advisor.
• Appoint an ICC Rep. (can be yourself).
• Complete the Activation/Reactivation Form.
• Turn in a club constitution.
• Enjoy your club & participate in FC activities!

Question? Contact current ICC officers for more information. 

If your club is hoping to bring food to the event, the club can only bring catering. No potlucks/homemade food that is meant to be shared is allowed. In the case of catering, the club must attach a health permit and business license to their Activity Petition.

No alcohol/illicit substances are allowed during any club events. The advisor or an appointed faculty member must be on-site at the event during its duration. 

For events that involve guest speakers, the club must work with the Student Activities Coordinator in order to procure a guest speaker contract to compensate them for their time. This needs to be done at least a month before the planned event. If the guest speaker is doing the event for no fee, this is not needed.

However, clubs may not award the guest speaker for their time through the use of club funds (Clubs may not buy gifts for the speaker using their account).

Fundraisers have a strict timeline and set of guidelines that must be followed. Failure to follow these guidelines may lead to your club being placed on probation or completely shut down. Because of this, it is required for clubs wishing to create a fundraiser to work intimately with both the Student Activities Coordinator and the Student Accounts Manager during both the planning and the execution of the fundraiser. 

Clubs that wish to host a dance or a ticketed event must hire the foothill police to patrol the event. The cost for hiring the FH Police is around $500.  More information about hosting a dance may be found in the ICC handbook

Clubs that wish to hold day trips and field trips must fill out both a Student Field Trip form for the club and individual liability forms for the attendants. Students may arrange their own transportation to the trip site, or may pay to charter additional transportation services.

Conferences and trips that are longer than a day trip. When planning for a conference, clubs may request more funding from the ASFC Finance Board and their fund request. More information can be found by meeting with the ASFC Vice President of Finance or the Student Accounts Manager.