Travel and Conferences



The limit for each instructor is $1,600 a year. The limit for staff is $1,500.

The best way to secure a funding approval is to apply early!

Deadline Dates: Travel/Conference Requests

Application request must be submitted 30 business days prior to the conference date.

The Travel & Conference Committee will review the applications. Every effort will be made to fully fund requests. Depending on the number of requests received, requests may be partially funded. Applicants will be notified via district email once the committee has met.

Please download and complete application, then send it, with your supervisor's signature of approval, to Kelaiah Harris, Office of Instruction.

International travel must be approved by the Chancellor. You must download and process the form found at the following link:

After obtaining the required signatures, bring the form to the Chancellor's Office. After it has been approved by the Chancellor, the Chancellor's Office will return the form to the appropriate division office, to be picked up by the faculty who submitted the form. The form should then be submitted to the Kelaiah Harris with your Trip Voucher.

Conference and Travel Policy and Procedures

  • Applicant is responsible for all costs and will be reimbursed for approved expenses upon return from the conference and the submission of a completed trip voucher. If advance funds are needed for conference registration fees, complete a check request and submit it to Kelaiah Harris with your Application.
  • Professional Conference Funds, Policies (pdf)
  • Direct Pay Request (pdf)
  • Upon return from your trip, complete a Trip Voucher and return it to us.
    Note: If any travel expenses were charged to a district pro card:
    1. Print out the Banner budget screen of the pro-card account once the expenses hit that budget: the specific screen is titled "Organization Budget Status Detail Report", and it MUST have a "Document Code" column. Yellow-highlight the expenses with notes about what they are..
    2. Collect any receipts
    3. Send the budget printout (with the budget's FOAP) and receipts to Kelaiah Harris. She will fill out an expense transfer form (xls) and credit your pro-card account from the travel fund.

Conference Funding Application

Classified, Confidential and Supervisory Travel and Conference Applicants

Please download and complete the application, then send it, with your supervisor's signature of approval, to Kelaiah Harris, Office of Instruction.

Travel and Conference Quick Forms

Last Updated November 17, 2016
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