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Foothill College has adopted Canvas as its college-supported course management system. All online and hybrid classes must use a college-supported course management system starting with the 2016 Spring Quarter.
Colleges commonly review their course management systems (CMS) on a regular basis, especially if the CMS has been in use for over five years. Because we have used Etudes since 2006, we were overdue for a CMS review. Furthermore, the selection of Canvas by the California Community College Online Education Initiative (OEI) as its CMS for use by colleges at no cost meant that we had an affordable alternative to Etudes that was not available in the past. Based on the lengthy and extensive review by the OEIís Common Course Management System Committee, Canvas can be considered as a high quality alternative to Etudes.
During 2015 Spring Quarter, the Academic Senate charged the Committee on Online Learning (COOL) with making a recommendation for a CMS. After six open town hall meetings, three division meetings, and a faculty survey, COOL recommended Canvas for adoption by Foothill College to the Academic Senate by a significant margin. The Academic Senate accepted the recommendation. Subsequently, in June 2015, Foothill College decided to adopt Canvas.
Starting with the 2015 Spring Quarter, all online and hybrid courses must use a college-approved CMS. Foothill College is obligated by accreditation and federal requirements to systematically authenticate the identity of students who take online courses. This obligation is best met by using a single college-approved course management system that is integrated with our student information system.
A Canvas Migration Planning Group was convened in June 2015 to determine a timetable for the process of migrating from Etudes to Canvas. Currently, membership includes representatives from BHS, BSS, Counseling, FA, LA, Library, Foothill Online Learning, and Office of Instruction.
To-date, the CMP Group has made no final decision about the timetable. The Group is scheduled to meet again on October 2, 2015. An announcement will be sent to all faculty once the timetable has been finalized.
The major events on the timetable include:
Faculty will be provided with ample staff support, hands-on training session, and step-by-step instructions from Foothill Online Learning. Starting in the 2015 Fall Quarter, a form for requesting assistance with course site migration will be made available to faculty. An Etudes-to-Canvas Migration Tool will not be available for use until December 2015.
Faculty can chose to learn about Canvas by attending hands-on training session or completing a self-paced online course. To register for a hands-on training session, go to the Professional Development Calendar for October, November or December.
Details are available at the Learning Canvas as an Instructor webpage.
Most likely, faculty will be required to complete Canvas training or provide evidence of skills in use of Canvas before they can request a live Canvas site for a scheduled class.
The Canvas Migration Planning Group has made no final decision about the timetable for when Foothill College will no longer use Etudes. The Group is scheduled to meet again on October 2, 2015. An announcement will be sent to all faculty once the timetable has been finalized.
Most likely, we will keep Etudes course sites archived for one year after the last live Etudes course site is offered.
No decision has been made about this. First, we need more information about how long it takes to migrate a course and then explore this possibility with our Faculty Association.
The following is stated in the FHDA Faculty Agreement at 2013 - 2016 Faculty Agreement Article 34: Distance Learning on page 36:
"34.5 A faculty employee may apply for a maximum of three (3) quarter units of professional growth activity (PGA) applicable to column change and step advancement or the Professional Achievement Award under Article 38.4.2 when he or she (a) develops an online course and is subsequently scheduled to teach it; or, (b) converts an existing online course to a new platform or course management system when required to do so as a consequence of a college decision to change its designated platform. The college shall determine the requirements for earning the unit credits."
Some reasons for only using a college-supported CMS for online and hybrid courses include: